How to Assign Microsoft 365 Licenses to Users

Before You Begin

• You must be signed in as a Global Administrator or License Administrator
• You must have available (unassigned) licenses in your subscription

Step 1 — Go to Active Users

Sign in to admin.microsoft.com, then navigate to Users → Active Users.

Step 2 — Select a User

Click on the user’s name to open their profile panel on the right side of the screen.

Step 3 — Manage Licenses

Click Licenses and apps. You’ll see a list of available licenses. Toggle on the plan you want to assign (e.g., Microsoft 365 Business Standard) and click Save changes.

Step 4 — Repeat for All Users

Repeat steps 2–3 for each user. Each assignment takes about 30 seconds. Users will receive an email with instructions to set up their account and start using Microsoft 365.

Bulk License Assignment

To assign licenses to multiple users at once, select the checkboxes next to multiple users in the Active Users list, then click Manage product licenses from the toolbar that appears at the top.